Cut office cost, and account for every euro
Consolidate office spend onto one invoice, set limits by team and region, and prove savings with usage data – cutting office cost by up to 60%.
Office cost as something you can see, control, and reduce on purpose.
Fixed leases run in cities where only a handful of people show up, spend is scattered across dozens of local invoices, and every consolidation case rests on assumptions. Spacent turns office cost into something you can see, control, and reduce on purpose.
Lower occupancy cost
Real-estate footprint optimisation lets you flex headcount in cities where a fixed lease isn’t justified, replacing or supplementing offices in secondary markets and lowering total occupancy cost.
Spend under control
Set budgets and limits by team, role, or region. Cost & consumption reporting shows spend by cost centre, department, or country, and cost-centre & PO tagging keeps chargebacks and project accounting clean across entities.
One partner in every market
Consolidated monthly invoicing across all countries and users, in your agreed currency — split by cost centre when you need it. Dozens of small local invoices become one.
We are trusted by our clients
DNA
DNA provides Spacent coworking pass for all its employees, financed by selling DNA’s unused office out in Spacent platform
“Spacent is one of DNA’s concrete ways of improving the remote work experience of the personnel and contributing to the wellbeing of our staff. We want to provide employee benefits that contribute in making every day life easier”
RELEX Solutions
Collaboration with Spacent gives RELEX employees hundreds of choices for their most optimal workspace for the day
Finnish market-leading, unified supply chain and retail planning platform RELEX Solutions has started collaboration with Spacent. Thanks to the collaboration, the employees now have a freedom to choose the best place to work, according to their needs. Spacent offers RELEX employees 150 offices in 50 cities.
- How to determine the optimal size of the office?
- How much can your company save in office costs?
- How to prevent operational problems from decreasing space?
- What can you do now if you have made too long of a commitment in the past?
- What should every CFO consider when making decisions about their office spaces?
Great ways to control office cost with Spacent
For organisations
1. Optimize office cost, without skipping on experience
Replace peak-sized fixed space with a core-plus-flex model and pay only for what’s used.
2. Follow costs and usage in Spacent Admin Dashboard
Track spend and utilisation by team, city, and country in real time and set limits where you need them.
3. Centralize buying for smoother processes
One vendor and one procurement process replace dozens of local contracts, security reviews, and supplier set-ups.
For employees
4. No expense claims
Bookings are billed centrally to the company, so people never file a receipt or wait for reimbursement.
5. Spend rules that run themselves
Employees book within the budgets and policies you set, with no approval chains to chase.
6. Fair access, not just at HQ
Everyone gets professional space near home and always has a space to expand to near the fixed space, without inflating the budget.
FAQ
How do we keep office spend under control?
Set budgets and spending limits by team, role, or region. Finance sees every euro in real time, and bookings pause automatically when a team reaches its cap, so there are no surprises at month-end.
How do invoicing and cost allocation work?
One agreement and one monthly invoice, split by unit country, cost centre, or PO the way your organisation needs, ready for your finance systems. You define the structure in Spacent Admin Tools.
Can we see the savings before we commit?
Start with our free Hybrid Work Office Calculator for a directional cost and CO₂ estimate in minutes, and our team will model your savings potential against your real footprint free of charge.